Quebec City Conference (“QCC”)
General Information

Invitations to the Quebec City Conference ("QCC")

Invitation Policy

All invitations to attend the Quebec City Conference are personalized, non transferable and valid for one person only.

Who is invited to QCC 2011?

• Leading international investors whose activities produce tangible economic gain and societal benefit (venture capital and PE firms, institutional and strategic investors, sovereign wealth funds and family offices);
• Public policy makers, industry experts and leading academics in this investment field;
• Investors in PE or VC firms (“indirect investors”) such as pension funds, funds of funds, gatekeepers;
• Attendees of any one of the “forums” held on the first day of the Conference: Institutional Investors Roundtable (“IIR”), Public Policy Forum on Venture Capital and Innovation (“PPF”), Family Offices Forum (“FOF”) and Global Investors Leadership Forum (“GILF”). More information is available at www.quebeccityconference.com/eng/about/about-all-conference.php ;
• “Special guests”, upon invitation by the president of the Conference.

If you wish to be invited, please follow this link.

Registration

• Registration process via extranet

Each email invitation to a guest contains a confidential “password” which gives access to the Conference's Extranet Registration Form. Please never divulge your password as it allows access to your personal registration file.  

The entire registration process is made via the Conference's Extranet Registration Form, including access to the Conference, reservation of a room at the Fairmont Le Château Frontenac Hotel at preferred rates, reservation of a seat on a chartered flight from Boston or New York and payment (see details below).

• Subsequent modification of reservation

Subject to Cancellation policy, guests may at all times modify or cancel any reservation made via the Conference's Extranet Registration Form (using password), including registration to the Conference, seat on the QCC chartered aircrafts and room at the Fairmont Le Château Frontenac Hotel. Confirmation and new invoice or credit note are sent to each guest by email and copy is then available on the Conference's Extranet Registration Form (using password). In case of a necessary refund and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2011. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be refunded. No paper confirmation is sent to guests.

Guests may also modify, at all times, personal information and information about firm, to appear on Conference's website and in Participant's Guide (“Summary about the firm”, “Short Curriculum Vitae”, photograph, etc.).

• Information about guests reproduced on Conference's Website and in Participant’s Guide

Sections entitled “Summary about the firm” and “Short Curriculum Vitae” in Conference's Extranet Registration Form will appear along with guest's photograph on Conference's website and in Participant's Guide.

• Registration fees

Registration fee is $1500 CAD. Perform currency exchange calculations.

Chartered aircraft from Boston and New York (direct flights for exclusive use of QCC guests)

• Aircraft

  Guests have the option to use two chartered aircrafts available for the exclusive use of our guests from, or transiting via, Boston and New York. Both are direct flights to the event and back. The duration of each flight is approximately 1h15.

• Flight schedule, procedure and parking at Logan and Newark airports, etc.

  View flight schedule and other important information (parking at airports, procedures, etc.) by following this link Flight schedule and details » .

• Airfare

  Airfare is set on current commercial rates. Airfare includes ground transportation in Quebec City, from airport to hotel and hotel to airport.

• Reservation and payment

  Reservation and payment are done by completing the Conference's Extranet Registration Form (using password) and marking the appropriate box. Please note that you will be asked to provide your passport information. If you are transiting via the United States upon your return, your visa information will also be requested. A limited number of seats are available.

• Reservation confirmation and invoice

  Reservation confirmation and invoice are sent to each passenger by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using password). No paper confirmation is sent to passengers.

• Reservation cancellation or modification

  Subject to Cancellation policy, guests may at all times modify or cancel their seat on the charters by accessing the Conference's Extranet Registration Form (using password). New invoice or credit note is sent to each guest by email and a copy is available on the Conference's Extranet Registration Form (using password). In case of a necessary refund and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2011. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be refunded. No paper confirmation is sent to guests.

• Ground transportation in Quebec City

  Ground transportation in Quebec City, from airport to hotel and hotel to airport is provided by the Conference. Hostesses will welcome guests at Quebec City airport. Price for ground transportation is comprised in airfare.

• Meal & snack served on board

  A lunch box will be available onboard (croissants, yogurt, fruit, muffins). Note that no warm meals can be served.

• Passport and Visa

  All passengers must provide passport information upon booking on the Website and must have their passport with them at the airport. In addition, travelers from outside the US and Canada must also provide their visa information as it is required in order to re-enter the United States from all non US and non Canadian citizens, in addition to a valid passport.

Flight schedule and details »

Accommodations at the Fairmont Le Château Frontenac Hotel

• Preferred rates (do not reserve directly)

The Conference has negotiated preferred rates at the Fairmont Le Château Frontenac Hotel for its guests. In order to benefit from preferred rates do not make reservations directly at the Fairmont Le Château Frontenac Hotel. Reservation and payment is to be done through your personalized extranet registration form (see details below). A limited number of rooms are available at preferred rates, so please reserve soon.

• Preferred rates also available for extended stay

Preferred rates are also available for guests who wish to extend their stay in Quebec City.

• Reservation process and payment

Reservation and payment are done by completing the Conference's Extranet Registration Form (using password) and marking the appropriate box. A confirmation is sent to each guest by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using same password). No paper confirmation is sent to guests.

• Confirmation of room reservation and invoice

Confirmation of room reservation and invoice are sent to each guest by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using password). No paper confirmation is sent to guests.

• Cancellation or modification of reservation

Subject to Cancellation policy, guests may, at all times, modify or cancel room reservation by accessing the Conference's Extranet Registration Form (using password) and marking appropriate box. New invoice or credit note is sent to each guest by email and a copy is then available on the Conference's Extranet Registration Form (using password). In case of a necessary refund and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2010. Each transaction will bring forth a 5% administrative fee wich will be deducted from the amount to be reimbursed. No paper confirmation is sent to guests.

Photos and more info at: www.fairmont.com/EN_FA/Property/LCF/Photos

Subsequent modifications to QCC's Extranet Registration Form

Access to the “Registration File” allows each guest (using password) to modify directly and instantly:

• All personal information to appear on Conference's website and in Participant's Guide about him/her (“Summary about the firm”, “Short curriculum vitae”, photograph, etc.);

• Any reservation to the QCC, including registration to the Conference, seat on a chartered aircraft and room at the Hotel Fairmont Château Frontenac, subject however to Cancellation policy.

When applicable, a new invoice or a new credit note is instantly sent by email to guest and guest’s assistant when modification of registration is made. In addition, a copy of all invoices and new credit notes is available at all time in Guest’s
“Registration File” (using password).

Access is “password protected”, and guests are being notified of their initial password in their registration confirmation email. If you are registered and forgot your password, please Click Here.

Applicable taxes

• All listed prices do not include applicable taxes. A 5% Federal tax and 8.5% Provincial tax will be added to your invoice. Conference's tax numbers are: 847 605 540 (GST) and 12 0746 1586 (QST).

Cancellation Policy

• Deadline for refund of registration fees: September 25, 2011
  Deadline for refund of travel arrangements: October 2, 2011
  Deadline for refund of lodging accommodations: October 15, 2011

  Please note:

  1. All modifications and/or cancellations made to your file will bring forth a 5% administration fee.
  2. All cancellations made passed the above mentioned dates will not be issued a refund.
  3. All refunds will be processed by November 4, 2011

  *For any questions or concerns, please contact information@quebeccityconference.com

Weather in Quebec City in October

• Normal temperature in Quebec City in October varies between 5 °C and 10 °C (between 40 °F and 50 °F).

  However, it is not unusual that temperature rises up to 21 °C (70 °F) and more in famous Indian summer (more info »).

About Quebec City

Please view About Quebec City »

Questions

President of QCC, Christian Racicot, may be reached by phone (418-266-4501) or by email (cr@quebeccityconference.com).