The Quebec City Conference
General Information

Invitation policy

All invitations are personal and non transferable

An invitation to attend The Quebec City Conference is valid for one person and is not transferable. Each invitation is personalized and cannot be utilized by any other person.

 

Registration

• Registration process via extranet

Each email invitation to a guest contains a confidential “password” which gives access to the Conference's Extranet Registration Form. Please never divulge your password as this allows access to your personal registration file.  

The whole registration process is made via the Conference's Extranet Registration Form, including access to theConference, reservation of a room at the Fairmont Le Château Frontenac Hotel, reservation of a seat on a chartered flight from Boston or New York and payment (see details below).

• Subsequent modification of reservation

Subject to Cancellation policy, guests may at all time modify or cancel any reservation made via theConference's Extranet Registration Form (using password), including registration to the Conference, seat on a chartered aircraft and room at the Fairmont Le Château Frontenac Hotel. Confirmation and new invoice or credit note are sent to each guest by email and copy is then available on the Conference's Extranet Registration Form (using password). In case of a necessary reimbursement and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2009. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be reimbursed. No paper confirmation is sent to guests.

Guests may also modify, at all times, personal information and information about firm, to appear on Conference's website and in Participant's Guide (“Summary about the firm”, guest's “Short curriculum vitae” or photograph, etc.).

• Information about guests reproduced on Conference's website and in Participants’ Guide

Sections entitled “Summary about the firm” and “Short curriculum vitae” in Conference's Extranet Registration Form will appear along with guest's photograph on Conference's website and in Participant's Guide.

• Registration fee

Registration fee is $1050 CAD (approximately 1024.39 USD).

Chartered aircraft from Boston and New York (direct flights for exclusive use of QCC's guests)

• Aircraft

Guests also have the option to use two chartered aircrafts available for the exclusive use of our guests from, or transiting via, Boston and New York. Both are direct flights to the event and back. Each flight is approximately 1h15.

• Flight schedule, gate location, parking at Logan and Newark airports, etc.

View flight schedule, gate location and other information (parking at airports, tail number, procedures, etc.) by clicking on Flight schedule, gate location and details »

• Airfare

Airfare is set on current commercial rates. Airfare includes ground transportation in Quebec City, from airport to hotel and hotel to airport

• Reservation and payment

Reservation and payment are done by completing the Conference's Extranet Registration Form (using password) and marking the appropriate box. A limited number of seats available.

• Reservation confirmation and invoice

Reservation confirmation and invoice are sent to each passenger by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using password). No paper confirmation is sent to passengers.

• Cancellation or modification of reservation

Subject to Cancellation policy, guests may at all time modify or cancel room reservation by accessing the Conference's Extranet Registration Form (using password) and making appropriate choice. New invoice or credit note is sent to each guest by email and a copy is available on the Conference's Extranet Registration Form (using password). In case of a necessary reimbursement and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2009. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be reimbursed. No paper confirmation is sent to guests.

• Ground transportation in Quebec City

Ground transportation in Quebec City, from airport to hotel and hotel to airport is provided by the Conference. Hostesses will welcome guests at Quebec City airport. Price for ground transportation is comprised in airfare.

• Meal & snack served aboard

To be confirmed soon.

• Passport (US and Canadian travelers) and visa (international travelers) required

Do not forget to bring your passport. In addition, for travelers from outside the US and Canada, a visa is required to re-enter the United States from all non US and non Canadian citizens, in addition to a valid passport.

Accommodations at the Fairmont Le Château Frontenac Hotel

• Preferred rates (do not reserve directly)

Conference has negotiated preferred rates of $250 CAD per night ($315 CAD for "Deluxe room") at the Fairmont Le Château Frontenac Hotel for guests. In order to benefit from preferred rates, reserve as explained below and do not make reservations directly at the Fairmont Le Château Frontenac Hotel. Reservation and payment are done as explained below. A limited number of rooms are available at preferred rates, so please reserve soon.

• Preferred rates also available for extended stay

Preferred rates are also available for guests who wish to spend extend their stay in Quebec City.

• Reservation process and payment

Reservation and payment are done by completing the Conference's Extranet Registration Form (using password) and marking the appropriate box. A confirmation is sent to each guest by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using same password). No paper confirmation is sent to guests.

• Confirmation of room reservation and invoice

Confirmation of room reservation and invoice are sent to each guest by email. Copies of your reservation confirmation and invoice are also available by accessing the Conference's Extranet Registration Form (using password). No paper confirmation is sent to guests.

• Cancellation or modification of reservation

Subject to Cancellation policy, guests may, at all times, modify or cancel room reservation by accessing the Conference's Extranet Registration Form (using password) and marking appropriate box. New invoice or credit note is sent to each guest by email and copy is available on the Conference's Extranet Registration Form (using password). In case of a necessary reimbursement and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2009. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be reimbursed. No paper confirmation is sent to guests.

Subsequent modifications to QCC's Extranet Registration Form

• Subject to Cancellation policy, guests may, at all times, modify or cancel any reservation made via the Conference's Extranet Registration Form (using password), including registration to the Conference, seat on a chartered aircraft and room at the Fairmont Le Château Frontenac Hotel. Confirmation, new invoice or credit note are sent to each guest by email and a copy is available on the Conference's Extranet Registration Form (using password). In case of a necessary reimbursement and according to the Cancellation policy, the transaction will be made on guest's credit card at the end of November 2009. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be reimbursed. No paper confirmation is sent to guests.

  Guests may also modify, at all times, personal information and information about firm to appear on Conference's website and in Participant's Guide (“Summary about the firm”, guest’s “Short curriculum vitae” or photograph, etc.).

Applicable taxes

• All listed prices do not include applicable taxes. A 5% Federal tax and 7.5% Provincial tax will be added to your invoice. Conference's tax numbers are: 847 605 540 (GST) and 12 0746 1586 TQ0001 (QST).

Cancellation policy

• Refund of registration fees will be allowed until September 25, 2009. Refunds relating to travel arrangements will be allowed until October 2, 2009. Refunds relating to accommodations will be allowed until October 15, 2009. All permitted refunds will be processed before November 30, 2009. The transaction will be made on guest's credit card at the end of November 2009. Each transaction will bring forth a 5% administrative fee that will be deducted from the amount to be reimbursed.

Weather in Quebec City in October

• Normal temperature in Quebec City in October varies between 5 °C and 10 °C (between 40 °F and 50 °F).

  However, it is not unusual that temperature rises up to 21 °C and more (70 °F) in famous Indian Summer (more info »).

About Quebec City

Please view About Quebec City »

Questions

Conference's President, Christian Racicot, may be reached by phone (418-266-4501) or by email (cr@bcf.ca).